Drop all 5 files. Cleaning fees and other invoices are read directly from the QB invoice export — descriptions identify each charge automatically. All fields are editable if anything needs adjusting.
1. In QBO → Reports → Sales by Product/Service Detail → Set date range to last 4 months, filter to open/unpaid invoices only 2. Click the export icon (top right) → Export to Excel → Save the .xlsx file 3. Upload the Excel file to the Invoice Report slot above
Auto-populated from all 5 files: Gross income, reservations, damage protection, linen fees, VRBO fees, cleaning fees, other invoices, management fee %, and owner info.
Cleaning & other invoices are calculated from the QB Sales Transactions export — cleaning identified by known per-visit amounts, everything else (supplies, repairs, tax filing etc.) goes to other invoices. All fields remain editable.
Report Month
Review & Complete
Everything pre-filled from your reports. Add cleaning invoices and QB expenses per property.
Report Confirmation
Internal Only — Not Sent to Owners
Owner Charges Summary
🔒 What We Made This Month
Approve Reports —
Monthly Payout Summary
Property
Owner
Res.
Gross
Mgmt%
Final Payout
Status
Owner Report Preview
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